Academy/AAOE Benchmarking Survey
 | FY09 practice registration and data entry now open!
Submit your data by March 31 for a chance to win one of three $200 gift cards. |
What is the Academy/AAOE Benchmarking Survey?
The Academy/AAOE Benchmarking Survey is a web-based survey to help you measure practice efficiency.
What types of practices are eligible to participate?
In order to complete this benchmarking survey and access the subsequent reporting tools, you must be reporting data for a medical practice. For this survey, we are defining a medical practice as a single legal entity or collection of legal entities consisting of one or more physicians who deliver health care services.
At this time, the following organizations may not complete the benchmarking survey: - Integrated Delivery System (IDS)
- Independent Practice Association (IPA)
- Management Services Organization (MSO)
- Physician Practice Management Company (PPMC)
- Hospitals
- Free Standing ambulatory Surgery Centers
- Medical school facility practice plans
- Medical school clinical science departments
- Any other type of organization that owns, manages, or provides services to medical practices
We intend to expand the benchmarking survey to other practice settings. For more information, please contact us
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Why should I participate?
Benchmarking is a critical tool to help practices measure efficiency and areas for improvement. The AAO/AAOE benchmarking project will give practices accurate information that will allow comparison to national averages. The baby boomers are beginning to retire which is expected to increase the demand for services in the coming years, and that will mean that practices will need to focus on operating at peak efficiency in order to handle the increased demand.
What is the deadline to participate?
Fiscal Year 09 data collection will end June 30, 2010.
How do I get started?
Before you begin the survey, review the following:
- Resources that provide a general overview of the survey:
- Listen to audio and slides of the Benchmarking Webcast moderated by Derek Preece which outlines the scope of the survey, why you should participate and mistakes to avoid.
- View the Power Point Presentation for an overview of the entire process including the information you will need to participate.
- Resources to help you collect data and complete the survey:
- Additional resources: (Academy or AAOE membership required)
- Download Using Benchmarks to Improve your Practice, a highlight from the AAOE Program of the 2009 Joint Meeting. Listen to the course audio while following along with the speaker’s slides and download handouts. All downloads are FREE to AAO and AAOE members. Have your membership number ready.
- Read about the AAO/AAOE Benchmarking Survey in EyeNet:
> EyeNet, May 2009 The Uses (and Abuses) of Benchmarks
> EyeNet, July/August 2008 Tools to Gauge Your Performance
> EyeNet, November/December 2007 Use the New Benchmarking Survey to Improve Practice Performance
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How do I submit my data?
Step 1: Practice Registration
Private ophthalmic medical practices are invited to participate in the Benchmarking Survey project sponsored by The American Academy of Ophthalmology (AAO) and the American Academy of Ophthalmic Executives (AAOE).
Make sure you are eligible to participate in the survey and then log in with your Academy/AAOE username and password. Note: If you registered for FY06, FY07 or FY08, you do NOT need to register for FY09, your demographic data has been saved.
- In order to register you must enter your practice’s Federal Tax ID.
- Only ONE set of data is allowed per practice. Therefore ONLY one individual per practice should be designated as the authorized data entry person (respondent), and only one user-account will be issued by the Academy per practice.
Step 2: Practice Data Entry
Once have registered your practice, you may enter your practice data . You will need to login using your Academy/AAOE login name/password and then enter the Benchmarking login name and password you created when you registered.
Step 3: Reporting
How do I access and interpret the benchmarking data?
FY09 Reporting Tools will be available mid-summer 2010.
Practices that have approved data in FY06, FY07 and/or FY08 can access the benchmarking Reporting Tools: - To access the report, you will need to login using your Academy/AAOE login name/password and then enter the Benchmarking login name and password you created when you registered.
- Please note: Identifiers specific to your practice will be stripped from the final data set, and the number of data sets displayed in the reporting tools (either the complete aggregate set or any filtered set as defined by the user) must be equal to or greater than fifteen (15) complete data sets.
- Tools are provided to help you interpret your data.
- Reporting tools are only available to users whose data has been submitted as final and approved.
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I’ve reviewed the resources and still have questions. What support is available?
E-mail your question(s) to benchmarking@aao.org. We will respond within 5 business days.
What information is available to AAO/AAOE non-participants?
Links to the benchmarking survey general findings will be published to the benchmarking web page and sent to AAOE members in AAOE News and Academy members in Practice Management Pearls.
The following reports are now available: Media
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